Paper Submission
and Instructions for Authors

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  • Paper Submission
    and Instructions for Authors

Presentation info   Final paper templates   PDF eXpress instructions   Copyright

ORAL PRESENTATIONS

Please prepare your slides for 15 minutes speech (next 5 minutes are reserved for questions).

One of the authors must present the paper at the assigned session. In an emergency case, contact the organizers – otherwise the paper will be considered a „no show”.

The regular session slide projector native resolution is WXGA 1280 x 800 (16:10). You will be asked to submit presentations to the „slide booth” in the foyer not later than during the break preceding the session.  Conference presentation system runs Windows 7 with Office 2010.

We discourage own laptop usage because of switching time waste, but HDMI, VGA, Thunderbolt 3, Lightning Digital AV and USB-C will be available if necessary.

 

Information for Opening and Plenary session speakers: the slide projector in the Earth Hall has the native resolution of WUXGA 1920 x 1200 (16:10).

POSTERS

Poster size should be A0, portrait (W841×H1189 mm).

You will be asked to exhibit your poster before the morning coffee break on the day of your poster session, and remove it after the afternoon coffee break.

The presenting author should be present at his poster during the whole poster session, otherwise the paper may be considered a „no show”. When leaving for lunch please post a message stating the expected return time.

There is no possibility of printing the posters on-site! The authors should have the posters prepared when arriving at the conference venue.

Microwave and Radar Week (MIKON-2018 and Baltic URSI Symposium-2018) is now past the review phase. Authors of accepted papers are expected to submit final, camera-ready versions of their papers before Mar 31st 5 April 2018, 23:59 CEST.

For the final  paper submission, read the following information, then use your EDAS account to upload the final version of an accepted paper.

Final paper

Upon acceptance of the review version of your paper, you will be asked to submit a final version, where you have a chance to take into account reviewers’ comments. Your final paper version should be uploaded to the paper management system before the deadline announced in the “important dates” section.

The final paper length is limited to 6 pages maximum (3 pages for short paper).

The use of the publication template is mandatory for acceptance of your publication into IEEE Xplore. Before submitting the final paper, please make sure that:

  • you have chosen the correct files and settings for an A4 page size and conference paper.
  • the pdf file is IEEE Xplore-compatible and has been checked with IEEE PDF eXpress service.

MIKON/URSI formatting requirements:

Please follow strictly the templates from http://www.ieee.org/conferences_events/conferences/publishing/templates.html

The correct format for the Paper Title is non-bold, non-italic and uses the „paper title” style in MS Word. Please check this before you attempt to upload the paper.

LaTeX users: do not forget to switch to „A4” paper size – put in the header:

\documentclass[a4paper,conference]{IEEEtran}

(note „a4paper”!).

Copyright stamp

Copyright text will be stamped automatically on all papers. You do not need to do it by yourself. Please delete the „XXX-XXX….” page footer form the MSWord template. Upload copyright form as a separate document (see bottom section of this page).

 

IEEEXplore compatibility

Your final paper should be IEEEXplore compatible, which includes:

  1. Being PDF 1.4 (Acrobat 5) or later but not Acrobat 9.
  2. Being created with a PDF distiller (converted by PDF eXpress  or created with pdflatex and checked by PDF eXpress) and not scanned.
  3.  All fonts must be embedded or subsetted.
  4. No password or other security settings.
  5. No bookmarks or links.
  6. No PDF attachments.

Please make your paper compatible with help of PDF eXpress (see below).

PDF eXpress

The PDF eXpress is a service which helps to produce a IEEEXplore-compatible PDF manuscript.

The IEEEXplore compatibility of each paper must be ensured with use of IEEE PDF eXpress service.
With each paper the Author should:
Login to IEEE PDF eXpress site: http://www.pdf-express.org/
First time users should do the following:

  1. Select the New Users – Click Here link.
  2. Enter the following:
    • [MIKON-2018 authors:] 43106X for the Conference ID
    • [URSI-2018 authors:] 43119X for the Conference ID
    • your email address
    • a password
  3. Continue to enter information as prompted.

An Online confirmation will be displayed and an email confirmation will be sent verifying
your account setup.
Previous users of PDF eXpress need to follow the above steps, but should enter the same password that
was used for previous conferences. Verify that your contact information is valid.

Then, following the on-line instructions you will be able to:

  • convert your source document to a compatible PDF (suggested for MS Word users)
    or
  • check your PDF for compatibility (usual choice of LaTeX users)

The converted/checked paper will be mailed to you in less than 24 hours.

Please upload to EDAS the PDF which has been mailed to you by PDF eXpress service. It includes a „stamp” confirming it has been positively verified!

IMPORTANT: PDF eXpress checks the IEEEXplore compatibility, but NOT the formatting. You are responsible for correct formatting of your paper appearance.